About Us

ACADEMIC REGULATIONS

Academic Load

1. The credit load requirement for the B.A.CRS, B.A.M and B.A.Ed. is 120 Minimum and 148 maximum for four years Full Time and five years Part Time.
2. A student must take a minimum of 120 credits units for the Direct Entry candidates (3 year course).
3. The credit load for any one year shall not exceed 48 credits units or be less than 30 credit units.

Registration

1. Registration for all students takes place on the day school opens each semester. Continues Students shall only be registered upon the payment of 50% of total fee, while the new students shall only be registered upon the payment of 75% of the total fee.
2. All returning and new students must register at the beginning of every Semester/session. There is no refund of any fees paid if:
   1. A student voluntarily withdraws from the Seminary.
   2. A Student is dismissed.
3. The credit load for any one year shall not exceed 48 credits units or be less than 30 credit units.

All fees are to be paid into the Seminary’s Accounts with United Bank for Africa (UBA). All Bank tellers must be submitted to Bursary Department and receipt obtained must be tendered during registration for securing accommodation. Auditors shall at any time request for payment receipts for sighting. It is the responsibility of all students to promptly produce them.

Deferment Admission

In special situations with a written request and with the approval of the Provost, a successful candidate may be allowed to defer his/her admission for not more than one academic year upon payment of his/her Deferment Fee. Candidates who fails to take up the offer of provisional admission within one academic year shall automatically forfeit their original admission and be required to start the admission process all over again.

CLASSIFICATION OF STUDENT

1. Regular Students: are those who meet all entry requirements, take all classes each term as prescribed by the applicable course of study, and plan to complete three or four year program as admitted.
2. Part Time Students:include a student who meet all entry requirements, take all classes each term as prescribed by the applicable course of study, and plan to complete four or five year program as admitted.
3. Transferred Students:
   1. Transferred students accepted with credit from other institutions must earn all credits expected of other students in their programs, but their classification would be according to the amount of previous credits recognized by the school.
   2. Since ETS Diploma program is affiliated to A.B.U., no transferred credits will be given for courses required by A.B.U.
   3. Applicants requesting transfer of credits must request a transcript to be sent directly from the previous institution to ETS. The transcript must be received before interview is held.

Non E.R.C.C. Students

Individuals who are not members of the Evangelical Reformed Church of Christ (E.R.C.C) will be admitted into regular and part-time programs of ETS under the following conditions:

• All general and specific program requirements must be met.
• A letter of recommendation must be received from the candidate’s denomination or Church indicating approval of the application.

Carry – Over

1. A student who earns less than 45% in any given course will be asked to carry the course over, i.e. he/she will have to repeat the course all-over again.
2. Students with carry-over courses are advised to check the school time table and see if such courses are being offered. The student is also required to apply to the provost through the registrar before taking the course(s) upon approval. A student must pay the carry over fee as directed by the academic office.
3. All students who have carryover shall be graded at passed level (not more than 45%)
4. Any student who has a carry-over in any course will not be qualified for graduation.

Attendance

Each student is expected to be regular at attending all classes every day and at all regular school events. No student may be absent from any school events or classes without processing permission from Provost. 75% attendance is a required prerequisite for examinations.

Late Coming:

Late coming to classes, chapel and other school events is completely prohibited.

Withdrawal/Termination from the Seminary

1. If for any reason(s) a student withdraws he/herself from the seminary shall not be accepted back to continue from where he stopped but can reapply.
2. A student whose CGPA is below 1.00 at the end of a particular probation period shall be required to withdraw from the Seminary. However, feasible conditions may be given for possible transfer to other programmes within the Seminary.
3. Withdrawn students will hand over to the Students’ Affairs Officer all school properties in their care, these include: ID Cards, student hand-books, library books etc. They will also forfeit housing allocation and student farm portion respectively.
4. If for any reason(s) a student cannot complete his/her studies within five to six years without any written approval from the school authority, his/her program will be terminated.

Grading System

Students will receive transcript at the end of each semester. The semester transcript is the average of the overall semester’s work which includes continues assessment and final exam. At present the school uses the following grading scheme:

Transcripts are kept in the exam office as part of permanent records/result containing grades for all courses taken in the seminary which shall form the students overall transcript at the end of his/her studies.

Continuous Assessment

As a measure to evaluate teaching methods and learning experiences, students are required to write assignments and tests regularly which form 40% of the overall academic performance for each registered course in a semester. Final examination for each course forms 60%. Students who fail to write assignments and tests for any given course may not be given pass mark even if they write final exams for same.

Graduation Requirements

For a student to graduate from ERCC Theological Seminary, he/she must meet the following requirements.

1. The student must have a proven acceptable Christian character within and outside the Seminary.
2. The Student must have a Cumulative Grade Point Average (C.G.P.A) of at least 45% (pass mark)
3. The student must have earned a minimum of required courses for the prescribed period of study.
4. The student must have fulfilled all financial obligations to the seminary including the alumni and graduation fee.
5. The student must have had 75% attendance in all lectures.
6. The student must have completed his research project/thesis
7. The student must have completed all practical experiences.
8. Any student who fails to complete his/her program within the stipulated period in his/her admission letter without any official permission from the school authority will pay additional 60% of the total fee.
9. The student must have obtained and filled the clearance form given